Finding the best desktop printer scanner copier for invoices involves balancing print quality, scanning capabilities, and overall cost. The Brother Work Smart 1360 stands out as the best overall due to its reliable color printing and versatile all-in-one functionality. The Canon PIXMA TR7120 offers excellent photo quality and duplex printing, making it ideal for detailed invoice work. However, tradeoffs often involve higher costs for multifunction features or slower speeds on budget models. Continue reading for a detailed breakdown of the top options and what suits your specific invoice processing needs.
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Key Takeaways
- The top models balance speed, print quality, and multifunction features tailored for invoice management.
- Laser printers generally offer faster printing and better cost-per-page, crucial for high-volume invoice printing.
- Wireless connectivity remains a key feature, enabling easy scanning and printing from multiple devices.
- Budget options often compromise on speed or multifunction capabilities, so consider your volume needs.
- Choosing between inkjet and laser depends on whether color quality or speed and cost are your priorities.
| Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer |  | Best Overall for Small Offices and Home Use | Print Speed: up to 16 ppm black, 9 ppm color | Automatic Duplex Printing: Yes | Automatic Document Feeder: 20 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| Canon PIXMA TR7120 Wireless Color Inkjet Printer, Duplex Printing, White |  | Best for Versatile Home Use and Hybrid Work | Printer Type: All-in-One Inkjet | Color: Color | Connectivity: Wi-Fi (dual-band 2.4GHz/5GHz) | VIEW LATEST PRICE | See Our Full Breakdown |
| HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer |  | Best Budget-Friendly for Basic Home and Low-Volume Invoices | Printer Type: Inkjet | Color: Color | Wireless: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features |  | Best for High-Volume Business Invoicing and Security | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer |  | Best for Fast, Secure Office Invoices with Eco-focus | Print Speed: up to 22 ppm black, 18 ppm color | Input Tray Capacity: 250 sheets | Touchscreen: 2.7-inch color | VIEW LATEST PRICE | See Our Full Breakdown |
| Xerox C235dni Wireless Color Laser All-in-One Printer |  | Best Overall for Small Offices and Home Use | Print Speed: 24 ppm | Monthly Duty Cycle: up to 1,500 pages | Connectivity: Wi-Fi, Wi-Fi Direct, USB | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier |  | Best for High-Speed Monochrome Invoicing in Busy Offices | Print Speed: 50 ppm | Auto Document Feeder Capacity: 70 pages | Connectivity: Gigabit Ethernet, Dual-band WiFi | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer |  | Best Compact MFP for Small Business and Home Use | Print Speed: up to 36 ppm | Scan Speed: up to 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer |  | Best for Small Teams Needing Secure, Fast B&W Invoicing | Print Speed: Up to 35 ppm | Functions: Print, scan, copy, fax | Connectivity: Wi-Fi, Ethernet, Bluetooth | VIEW LATEST PRICE | See Our Full Breakdown |
| desktop printer scanner copier for invoice | Connectivity | Print Speed |
|---|---|---|
| Brother Work Smart 1360 Wirele | Wireless, USB, Wi-Fi Direct, AirPrint, Mopria | up to 16 ppm black, 9 ppm color |
| Canon PIXMA TR7120 Wireless Co | Wi-Fi (dual-band 2.4GHz/5GHz) | — |
| HP DeskJet 2955 Wireless All-i | — | — |
| Brother MFC-L8930CDW Business | Wi-Fi, Ethernet | up to 33 ppm |
| HP OfficeJet Pro 9125 Wireless | Wi-Fi, HP App | up to 22 ppm black, 18 ppm color |
| Xerox C235dni Wireless Color L | Wi-Fi, Wi-Fi Direct, USB | 24 ppm |
| Brother MFC-L5915DW All-in-One | Gigabit Ethernet, Dual-band WiFi | 50 ppm |
| Brother DCP-L2640DW Wireless M | Wireless (2.4GHz / 5GHz), Ethernet, USB | up to 36 ppm |
| HP LaserJet Pro MFP 3101fdw Wi | Wi-Fi, Ethernet, Bluetooth | Up to 35 ppm |
More Details on Our Top Picks
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer
The Brother Work Smart 1360 stands out for combining compact size with versatile functionality suited to small offices or busy home environments. Its automatic duplex printing and 20-sheet document feeder streamline invoice processing, while wireless connectivity makes it easy to print from multiple devices. Compared with the HP OfficeJet Pro 9125, it offers faster print speeds and a more straightforward setup, although its smaller display can be less intuitive for some users. The reliance on genuine Brother ink cartridges ensures reliability but adds to ongoing costs. Overall, this model balances affordability, speed, and ease of use, making it ideal for users managing moderate invoice volumes in space-constrained settings.
Pros:- Compact and straightforward to set up
- Wireless connectivity with cloud support
- Fast printing with automatic duplex feature
- Includes built-in scanner and document feeder
Cons:- Limited to small office or home use—lacks high-volume capacity
- Small display may hinder navigation for some users
- Requires genuine ink cartridges for optimal performance
Best for: Small business owners and home office workers needing reliable, fast invoice printing and scanning.
Not ideal for: High-volume or enterprise-level environments where advanced security or higher speed is critical.
- Print Speed:up to 16 ppm black, 9 ppm color
- Automatic Duplex Printing:Yes
- Automatic Document Feeder:20 sheets
- Paper Tray Capacity:150 sheets
- Connectivity:Wireless, USB, Wi-Fi Direct, AirPrint, Mopria
- Display:1.8-inch color display
Our verdict“Ideal for small offices or home users seeking a compact, reliable printer-scanner-copier for moderate invoice tasks.”
Canon PIXMA TR7120 Wireless Color Inkjet Printer, Duplex Printing, White
The Canon PIXMA TR7120 excels in delivering high-quality color printing, making it suitable for those who need sharp invoice copies alongside other media tasks. Its compact design and affordable price point make it a popular choice for home offices. Unlike the Brother 1360, it offers superior photo quality and media flexibility, though its two-ink cartridge system may lead to more frequent replacements, increasing ongoing costs. The 1.42-inch OLED display is small but functional, especially for users familiar with mobile app-based controls. This printer makes the most sense for users who value versatility and color accuracy over high-volume throughput.
Pros:- Affordable with versatile media support
- High-quality color and document printing
- Easy mobile setup and wireless connectivity
- Compact and stylish design
Cons:- Limited to two cartridges, requiring frequent replacements
- No Ethernet port for wired network stability
- Small OLED display can be less user-friendly for some
Best for: Home users or small teams needing versatile, quality color printing for invoices and documents.
Not ideal for: High-volume invoice processing or environments requiring extensive scanning and copying without frequent cartridge changes.
- Printer Type:All-in-One Inkjet
- Color:Color
- Connectivity:Wi-Fi (dual-band 2.4GHz/5GHz)
- Automatic Document Feeder:Yes
- Display:1.42-inch Monochrome OLED
- Media Size:Up to 8.5″ x 11″
Our verdict“A solid choice for users prioritizing high-quality color printing and multimedia flexibility in a home setting.”
HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer
The HP DeskJet 2955 is a straightforward, affordable printer suited for low-volume invoice printing, copying, and scanning. Its simple design and wireless connectivity make it easy to operate, and the included 3-month Instant Ink trial helps reduce ongoing costs. Compared with the Brother Work Smart 1360, it offers less speed and fewer features but is easier on a tight budget. Its 60-sheet input tray and basic controls fit small-scale invoice needs, though its limited speed and media handling restrict its suitability for larger workloads. This model is best for users with infrequent printing demands and limited space.
Pros:- Affordable with included ink subscription trial
- Wireless and mobile device compatibility
- Compact and easy to set up
- Suitable for basic printing, copying, and scanning
Cons:- Limited maximum copy speed and media capacity
- Basic features may not support high-volume needs
- Unknown media support details
Best for: Home users or small businesses with low invoice volume who prioritize affordability and simplicity.
Not ideal for: High-volume invoice processing or busy offices needing fast, high-capacity printing and scanning.
- Printer Type:Inkjet
- Color:Color
- Wireless:Yes
- Print Speed (Black):Up to 7.5 ppm
- Input Tray Capacity:60 sheets
- Supported Media:Envelopes, Unknown
Our verdict“A practical, budget-friendly option for infrequent invoice printing in small or home offices.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
The Brother MFC-L8930CDW offers professional-grade speed and security, making it ideal for businesses with high invoice volumes. Its laser technology ensures crisp, fast printing at up to 33 ppm, outpacing most inkjet options here. The 80-page document feeder and 7-inch color touchscreen streamline workflow, and advanced security features like NFC and triple-layer security protect sensitive invoice data. Compared to the HP OfficeJet Pro 9125, it provides faster throughput and more robust security, though the higher initial investment could deter smaller operations. Its complexity in setup might be a barrier for less technical users, but it excels in demanding environments needing speed and security.
Pros:- High-speed printing and scanning
- Enhanced security with NFC and triple-layer protection
- High-yield toner options reduce ongoing costs
- Intuitive 7-inch color touchscreen
Cons:- High initial purchase price
- Complex setup process
- Requires wired or wireless network for full functionality
Best for: Medium to large businesses requiring high-volume, secure invoice processing with fast turnaround times.
Not ideal for: Small offices or home users with limited budgets or infrequent printing needs.
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Touchscreen:7-inch color
- Connectivity:Wi-Fi, Ethernet
- Security Features:Triple Layer Security, NFC
Our verdict“Best suited for busy, security-conscious businesses with high invoice throughput needs and technical setup capacity.”
HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9125 combines speed, security, and sustainability, making it a strong choice for busy offices handling regular invoices. Its fast print speeds—up to 22 ppm black and 18 ppm color—outperform many inkjet competitors, and the 2.7-inch touchscreen simplifies operation. Its support for secure printing via HP Wolf Pro Security and over 40% recycled plastic align with eco-conscious needs. Compared to the laser-focused Brother MFC-L8930CDW, it offers easier setup and better integration with cloud services, though it demands cartridges with specific HP circuitry, which can increase ongoing costs. This model suits offices that value speed, security, and sustainability in invoice processing.
Pros:- Fast color and black printing
- User-friendly touchscreen and wireless setup
- Secure printing with advanced security features
- Eco-friendly with recycled materials
Cons:- Cartridges with original HP chips or circuitry required
- Firmware updates can limit non-HP cartridges
- Subscription fee applies after the free trial
Best for: Small to medium offices needing fast, secure, and environmentally friendly invoice printing and scanning.
Not ideal for: Environments with very high volume or where laser speed and security are paramount over cost and eco-credentials.
- Print Speed:up to 22 ppm black, 18 ppm color
- Input Tray Capacity:250 sheets
- Touchscreen:2.7-inch color
- Connectivity:Wi-Fi, HP App
- Security:HP Wolf Pro Security
- Recycled Content:Over 40%
Our verdict“A reliable, speedy, and security-conscious choice for offices prioritizing environmentally sustainable printing.”
Xerox C235dni Wireless Color Laser All-in-One Printer
This Xerox model stands out for providing reliable color printing, scanning, and copying in a compact package. It surpasses monochrome options like the Brother MFC-L5915DW in color quality and user-friendly touchscreen features, making it ideal for visually-oriented invoice processing. However, its monthly duty cycle caps at 1,500 pages, which could be limiting for frequent invoicing, and the starter toner yields only 500 pages, meaning more frequent replacements. Its wireless setup is straightforward, supporting mobile printing with ease, but the absence of Ethernet might be a drawback for wired networks. Compared to larger office printers, the C235dni offers a balanced mix of quality and convenience suited for small-scale operations.
Pros:- Easy wireless setup with built-in Wi-Fi and mobile printing support
- High-quality color printing with automatic duplex capability
- User-friendly 2.8-inch color touchscreen
Cons:- Limited to small office or home use with a 1,500-page monthly limit
- Starter toner yields only 500 pages, requiring frequent replacements
Best for: Small businesses or home offices needing high-quality color invoices with simple wireless setup
Not ideal for: Teams with high monthly volume or requiring wired network stability, due to duty cycle limits and lack of Ethernet
- Print Speed:24 ppm
- Monthly Duty Cycle:up to 1,500 pages
- Connectivity:Wi-Fi, Wi-Fi Direct, USB
- Touchscreen:2.8-inch color
- Auto Document Feeder:50 sheets
- Memory:512 MB
Our verdict“This pick is best for small-scale operations prioritizing color quality and wireless convenience over high volume capacity.”
Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier
This Brother model excels in high-volume environments with its rapid 50 ppm print and copy speeds, making it a strong choice over the slower Xerox for fast invoice processing. Its high-yield toner cartridge significantly reduces long-term costs, appealing to offices with frequent printing needs. The large 70-page auto document feeder streamlines multi-page scanning and copying, but the monochrome-only output limits its use for color invoices or documents. Its setup can be complex for less tech-savvy users, and the bulkier design may not suit small or cluttered spaces. Compared to the Brother DCP-L2640DW, it offers higher speed and capacity at the expense of size and simplicity.
Pros:- Fast print and copy speeds improve workflow efficiency
- High-yield toner reduces operating costs over time
- Versatile scanning with a large 70-page auto document feeder
Cons:- Monochrome only, unsuitable for color invoices
- May be bulky for small office spaces
- Setup can be complex for non-technical users
Best for: Busy small offices that need rapid, high-volume black-and-white invoice printing and scanning
Not ideal for: Businesses requiring color printing or those with limited space due to its larger footprint
- Print Speed:50 ppm
- Auto Document Feeder Capacity:70 pages
- Connectivity:Gigabit Ethernet, Dual-band WiFi
- Toner Cartridge Yield:18,000 pages
- Display:5-inch touchscreen
Our verdict“This model is well-suited for fast-paced offices prioritizing speed and cost-efficiency in monochrome printing.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer
This Brother DCP-L2640DW offers a space-saving design without sacrificing speed, making it a reliable choice for invoice workflows in smaller settings. Its 36 ppm print speed and scanning at 23.6 ipm are competitive, especially considering its compact footprint. The wireless and Ethernet options support flexible setup, and mobile printing via the Brother app adds convenience. However, it remains monochrome, limiting its use for color invoices, and relies on compatible toner cartridges that could add to ongoing costs. Compared to the larger Brother MFC-L5915DW, it favors space efficiency but offers slightly lower capacity and speed. It’s ideal for those needing a versatile yet unobtrusive device for moderate invoice volumes.
Pros:- Compact and space-saving design
- Fast printing and scanning speeds
- Flexible wireless and Ethernet connectivity
Cons:- Monochrome only, no color printing
- Dependent on compatible toner cartridges
- Limited capacity for very high-volume needs
Best for: Small businesses or home offices looking for a space-efficient all-in-one for black-and-white invoices
Not ideal for: Organizations needing color printing or high-volume batch processing due to its size and monochrome focus
- Print Speed:up to 36 ppm
- Scan Speed:up to 23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wireless (2.4GHz / 5GHz), Ethernet, USB
- Functions:Print, Scan, Copy
Our verdict“This device is perfect for those who need a reliable, space-conscious monochrome MFP for moderate invoice tasks.”
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer
This HP LaserJet Pro model excels in fast, secure monochrome printing for small teams, with its 35 ppm speed and comprehensive wireless connectivity. Its auto duplex printing and automatic document feeder streamline invoice processing, especially compared to less feature-rich monochrome printers like the Brother DCP-L2640DW. The security features, including HP Wolf Pro Security, add an extra layer of protection for sensitive invoice data. However, its monochrome-only output limits versatility, and it is primarily designed for small teams, making it less suitable for larger offices with higher volume needs. Its slightly lower print speed than the Brother MFC-L5915DW reflects its focus on security and simplicity rather than raw speed.
Pros:- Fast print speeds of up to 35 pages per minute
- Wireless, Ethernet, and Bluetooth connectivity for flexible setup
- Secure printing with advanced security features
Cons:- Limited to black & white printing only
- Designed primarily for small teams, not larger offices
- No color printing capability
Best for: Small teams requiring fast, secure, black-and-white invoice printing and scanning with a focus on data protection
Not ideal for: Businesses needing color output or high-volume printing, since it only handles monochrome documents
- Print Speed:Up to 35 ppm
- Functions:Print, scan, copy, fax
- Connectivity:Wi-Fi, Ethernet, Bluetooth
- Auto Duplex:Yes
- Auto Document Feeder:Yes
- Recommended Users:Up to 7 people
Our verdict“This printer makes sense for small teams prioritizing speed, security, and straightforward monochrome invoice handling.”
How We Picked
Our selection process focused on printers that excel in document handling, especially for invoices, which require clear, legible output and reliable scanning. We prioritized models with high-quality print resolution, efficient scanning features, and user-friendly interfaces. Cost of operation, connectivity options, and build quality were also critical, as these impact long-term usability and maintenance. Products were ranked based on overall performance, value for money, and suitability for small business or home office environments dealing with invoice processing needs.Factors to Consider When Choosing Best Desktop Printer Scanner Copier For Invoices
Choosing the best desktop printer scanner copier for invoices involves more than just looking at specs. You need to consider how the device handles your typical workload, the importance of print quality, and ongoing costs. A good invoice printer should be reliable, efficient, and easy to operate without frequent maintenance. Here are key factors to keep in mind:Print and Scan Quality
High print resolution ensures your invoices are clear and professional-looking, especially if they include logos or detailed graphics. Scanning quality is equally important for archiving or sharing invoice copies, so look for models with at least 600 dpi resolution. Combining good quality with fast output speeds enhances productivity, especially if you’re processing numerous invoices daily.
Cost of Operation
Ink and toner costs represent ongoing expenses that can add up quickly. Laser printers typically have higher upfront costs but lower per-page costs, making them more economical for frequent invoice printing. Inkjet models may be cheaper initially but can become expensive over time if used heavily. Consider the availability and cost of consumables when selecting a model.
Connectivity and Ease of Use
Wireless connectivity options like Wi-Fi and mobile printing simplify workflow, especially if multiple users access the device. An intuitive touchscreen interface can reduce setup time and streamline daily operations. For invoice management, seamless integration with cloud storage or email can save time and reduce manual steps.
Multifunction Capabilities
While a dedicated printer might suffice for low volumes, multifunction models that scan, copy, and print can improve efficiency. Consider whether duplex printing (double-sided) is essential to save paper and costs. Also, check scan-to-email or scan-to-network features for easy digital archiving of invoices.
Size and Design
Desktop space is often limited; choose a compact model if space is tight. Look for designs that fit comfortably in your workspace and are easy to load with paper and consumables. A sturdy build reduces the need for frequent repairs, especially important for high-volume invoice processing.
Frequently Asked Questions
Should I choose a laser or inkjet printer for invoicing?
Laser printers typically provide faster print speeds, sharper text, and lower running costs for high-volume invoice printing, making them ideal for busy offices. Inkjet printers, while often cheaper upfront and capable of better color reproduction, tend to be slower and have higher ongoing ink costs. For most invoice tasks, especially when speed and clarity are priorities, a laser model is usually the better choice.
Is wireless connectivity essential for invoice printing?
Wireless connectivity offers significant convenience, allowing you to print and scan from multiple devices without cables. It simplifies workflow, especially if you access invoices from different computers or mobile devices. However, if your workspace is small or wired connections are more stable, a wired model can still deliver reliable performance without the potential issues wireless setups may encounter.
How important is duplex printing for invoices?
Duplex printing, which automatically prints on both sides of the paper, can save money and reduce paper clutter. If you process large volumes of invoices regularly, a duplex-capable model makes your workflow more efficient and environmentally friendly. For occasional printing, manual duplexing might suffice, but automation offers greater convenience for high-volume needs.
What should I consider about scanning features?
Reliable scanning is vital if you archive invoices digitally or share copies with clients. Look for models with at least 600 dpi resolution and easy-to-use scan-to-network or email functions. Consider whether a flatbed scanner or an automatic document feeder (ADF) better suits your volume—an ADF speeds up batch scanning of multiple invoices but might add to the cost.
Are color printers necessary for invoices?
Color printers can be beneficial if your invoices include logos, color-coded data, or images that need to be clear and professional. However, color printing often comes with higher costs and slower speeds. For primarily text-based invoices, monochrome laser printers typically offer faster, more economical performance while still producing sharp, legible documents.
Conclusion
For small business owners or home offices processing a moderate volume of invoices, the Brother MFC-L8930CDW offers a great balance of speed, multifunctionality, and cost-efficiency, making it the best overall choice. If you’re seeking the lowest ongoing costs and high-volume throughput, the HP LaserJet Pro MFP 3101fdw is ideal for heavy-duty monochrome printing. Beginners or those with limited space might prefer the Canon PIXMA TR7120 for its ease of use and versatile features. For those who need premium quality or advanced security, the Brother MFC-L8930CDW or similar models stand out. Ultimately, your choice should align with your invoice volume, quality expectations, and workspace constraints.
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