15 Best Monochrome Laser Printers for Small Business Invoices in 2026

For small business invoices, I’d choose a printer that produces clear text, handles recurring jobs reliably, and fits the way you send and file paperwork. The Brother HL-L6210DW is my best overall pick for businesses with steady print volume, while the Brother HL-L2320D is a simpler value choice and the Brother DCP-L2640DW adds scanning and copying. The main tradeoffs are print capacity versus footprint, and a low-complexity printer versus an all-in-one that can manage paperwork. I also weigh duplex printing, connectivity, and the practical upkeep each setup may require. Read on for the full breakdown and a recommendation matched to your invoice workflow.

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Key Takeaways

• The Brother HL-L6210DW stands apart for businesses that print invoices in sustained batches, while compact models make more sense when monthly volume and desk space are limited.
• Duplex printing appears across several leading options, including the HL-L6210DW, HL-L2460DW, and Canon MF273dw; it can cut paper use when invoices and supporting documents routinely run to multiple pages.
• An all-in-one earns its place when the business regularly scans signed paperwork or copies records; the Brother DCP-L2640DW and Canon MF273dw offer that flexibility, while single-function printers keep the workflow simpler.
• The Brother HL-L2320D focuses on straightforward wired printing and duplex output, whereas wireless choices such as the HL-L2405W suit offices that need more flexible placement.
• The KYOCERA ECOSYS PA3500wx is the premium-oriented option in this group, but its more substantial business focus may be unnecessary for a small office with occasional invoice runs.

Our Top Monochrome Laser Printer For Small Business Invoices Picks

HP LaserJet Pro MFP 3101sdw Wireless Monochrome All-in-One Laser Printer		Best Overall for Invoice Workflows	Print technology: Monochrome laser	Functions: Print, scan, copy	Print speed: Up to 35 ppm	VIEW ON AMAZON	See Our Full Breakdown
HP LaserJet Pro M501dn Duplex Monochrome Laser Printer (J8H61A)		Best for High-Volume Invoice Runs	Model: J8H61A	Printer type: Laser	Output: Monochrome	VIEW ON AMAZON	See Our Full Breakdown
Brother HL-L2320D Monochrome Laser Printer		Best Simple USB Value	Print technology: Electrophotographic laser	Output: Monochrome	Print speed: Up to 30 ppm	VIEW ON AMAZON	See Our Full Breakdown
HP LaserJet Pro 3001dw Wireless Black & White Printer (3G65OF)		Best for a Connected Small Team	Print type: Black-and-white monochrome laser	Print speed: Up to 35 ppm, single-sided	Duplex printing: Automatic two-sided	VIEW ON AMAZON	See Our Full Breakdown
HP LaserJet Pro 4001dn Black & White Laser Printer		Best Wired Printer for Busy Teams	Print type: Black-and-white monochrome laser	Print speed: Up to 42 ppm	Duplex printing: Automatic two-sided	VIEW ON AMAZON	See Our Full Breakdown
Brother HL-L6210DW Monochrome Duplex Wireless Laser Printer		Best for High-Volume Invoice Runs	Print technology: Monochrome laser	Print speed: Up to 50 pages per minute	Standard paper capacity: 620 sheets: 520-sheet main tray and 100-sheet multipurpose tray	VIEW ON AMAZON	See Our Full Breakdown
Brother HL-L2405W Wireless Monochrome Laser Printer		Best for Simple, Low-Volume Invoice Printing	Print technology: Monochrome laser	Print speed: Up to 30 pages per minute	Paper tray capacity: 250 sheets	VIEW ON AMAZON	See Our Full Breakdown
Brother DCP-L2640DW Wireless Monochrome All-in-One Laser Printer		Best for Invoice Records and Scanning	Functions: Print, scan, copy	Print technology: Monochrome laser	Print speed: Up to 36 pages per minute	VIEW ON AMAZON	See Our Full Breakdown
Brother HL-L2460DW Wireless Compact Monochrome Laser Printer with Duplex and Mobile Printing		Best Compact Duplex Pick	Print technology: Monochrome laser	Print speed: Up to 36 pages per minute	Paper capacity: 250-sheet tray	VIEW ON AMAZON	See Our Full Breakdown
Canon imageCLASS MF273dw Monochrome Wireless Laser Printer		Best for Quick Multifunction Jobs	Print technology: Monochrome laser	Functions: Print, copy, scan	Print speed: Up to 30 ppm (black and white, Letter)	VIEW ON AMAZON	See Our Full Breakdown
HP LaserJet MFP M140w Wireless Black & White All-in-One Printer		Best Compact Invoice Desk Pick	Print type: Black-and-white laser	Functions: Print, scan, copy	Print speed: Up to 21 ppm	VIEW ON AMAZON	See Our Full Breakdown
Canon imageCLASS LBP6030w Monochrome Wireless Compact Laser Printer		Best Simple Print-Only Pick	Printer type: Monochrome laser	Print speed: Up to 19 ppm	Paper capacity: 150 sheets	VIEW ON AMAZON	See Our Full Breakdown
HP LaserJet MFP M235sdw All-in-One Wireless Monochrome Laser Printer		Best for Connected Small Teams	Printer type: Monochrome laser all-in-one	Functions: Print, scan, copy	Print speed: Up to 28 ppm single-sided	VIEW ON AMAZON	See Our Full Breakdown
Brother HL-L2480DW Wireless Monochrome All-in-One Laser Printer		Best Overall for Invoice Workflows	Functions: Print, scan, copy	Print type: Monochrome laser	Print speed: Up to 36 ppm	VIEW ON AMAZON	See Our Full Breakdown
KYOCERA ECOSYS PA3500wx Monochrome Laser Printer		Best for High-Speed Print-Only Work	Brand: KYOCERA	Model: ECOSYS PA3500wx	Printer type: Monochrome laser	VIEW ON AMAZON	See Our Full Breakdown

More Details on Our Top Picks

1. HP LaserJet Pro MFP 3101sdw Wireless Monochrome All-in-One Laser Printer

   

   Best Overall for Invoice Workflows

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   For a small office that handles invoices as well as supporting paperwork, I rank the HP LaserJet Pro MFP 3101sdw first because it combines printing with scanning and copying. Its 50-sheet automatic document feeder can take a stack of pages for processing, while automatic duplex printing helps reduce paper use on longer documents. At up to 35 pages per minute, it is quick enough for routine batches, though the Brother HL-L2320D is a simpler print-only choice if scanning and copying are unnecessary. The wireless connection suits a shared team workspace. The tradeoff is HP’s cartridge restriction: it accepts cartridges with HP chips or circuitry, and firmware updates maintain those limits. Choose it for invoice administration; skip it if cartridge flexibility matters more than its extra functions.

   Pros:

   • Prints, scans, and copies in one device
   • 50-sheet automatic document feeder handles document batches
   • Automatic duplex printing reduces paper use
   • Wireless connectivity supports shared office use

   Cons:

   • Cartridges must contain HP chips or circuitry
   • Firmware updates maintain cartridge restrictions
   • Monochrome printing cannot handle color invoices or documents

   Best for: Small teams that print invoices and also scan or copy signed paperwork

   Not ideal for: Businesses that want to use third-party toner cartridges or only need a basic print-only device

   • Print technology:Monochrome laser
   • Functions:Print, scan, copy
   • Print speed:Up to 35 ppm
   • Duplex printing:Automatic two-sided
   • Input tray capacity:250 sheets
   • Automatic document feeder:50 sheets
   • Connectivity:Wireless
   Our verdict

   “I would choose this for a small team that needs one wireless device for invoice printing, scanning, and copying.”

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2. HP LaserJet Pro M501dn Duplex Monochrome Laser Printer (J8H61A)

   

   Best for High-Volume Invoice Runs

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   When invoice batches are large and interruptions matter, the HP LaserJet Pro M501dn has the strongest paper-handling case in this group: its 650-sheet capacity means fewer reloads than the 250-sheet trays listed for the HP MFP 3101sdw and Brother HL-L2320D. Its listed black-and-white copy speed reaches 43 pages per minute, and it supports two-sided printing, making recurring paperwork runs more manageable. The description also highlights HP Wolf Pro Security and centralized management tools, a fit for offices with managed devices. It is a print-focused option, though the specs mention an automatic document feeder without listing scan or copy functions. At 25.6 pounds, it also asks for more dedicated space than a compact desktop printer.

   Pros:

   • 650-sheet paper capacity reduces reload frequency
   • Supports automatic two-sided printing
   • Includes HP Wolf Pro Security and centralized management tools
   • Listed black-and-white speed reaches 43 pages per minute

   Cons:

   • At 25.6 pounds, it is less convenient for a tight workspace
   • Monochrome-only output does not support color documents
   • The supplied specs do not clearly establish scan and copy functionality

   Best for: Small businesses that print large, recurring invoice batches and need fewer paper reloads

   Not ideal for: Solo operators with limited desk space or teams that need confirmed scanning and copying functions

   • Model:J8H61A
   • Printer type:Laser
   • Output:Monochrome
   • Duplex printing:Yes, two-sided
   • Paper capacity:650 sheets
   • Listed black-and-white speed:Up to 43 pages per minute
   • Weight:25.6 pounds
   • Dimensions:14.8 x 16.46 x 11.38 inches (D x W x H)
   • Warranty:One-year, next-business-day onsite
   Our verdict

   “I would pick the M501dn for a space-equipped office that prioritizes large invoice runs and a high paper capacity.”

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3. Brother HL-L2320D Monochrome Laser Printer

   

   Best Simple USB Value

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   The Brother HL-L2320D is the straightforward pick for a business that prints invoices from one nearby computer and does not need a shared network device. Its USB 2.0 connection avoids the setup choices of the wireless HP LaserJet Pro 3001dw, while 30 pages per minute, automatic duplexing, and a 250-sheet input capacity cover routine office paperwork. The listed 2400 x 600 dpi resolution is suited to crisp text on invoices. That focused design also sets its limit: it has no scanner or copier, and USB is its only listed interface, so multiple staff members cannot conveniently send jobs over Wi-Fi or Ethernet. I would rank it below the HP MFP 3101sdw for offices that process paperwork, but it makes more sense when the job is simply printing.

   Pros:

   • Automatic duplex printing handles two-sided invoice paperwork
   • 250-sheet input capacity supports routine print batches
   • Up to 30 pages per minute
   • 2400 x 600 dpi resolution is suited to crisp text

   Cons:

   • USB 2.0 is the only listed interface
   • Print-only design lacks scanning and copying
   • Monochrome output cannot print color documents

   Best for: A solo business owner who prints invoices from a PC or laptop beside the printer

   Not ideal for: Teams needing wireless or network sharing, mobile printing, scanning, or copying

   • Print technology:Electrophotographic laser
   • Output:Monochrome
   • Print speed:Up to 30 ppm
   • Resolution:2400 x 600 dpi
   • Duplex printing:Automatic
   • Paper capacity:250-sheet input
   • Interface:Hi-Speed USB 2.0
   • Power consumption:30 watts
   Our verdict

   “I would choose this Brother for a single-computer invoice workflow that needs dependable duplex printing without extra functions.”

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4. HP LaserJet Pro 3001dw Wireless Black & White Printer (3G65OF)

   

   Best for a Connected Small Team

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   For a small team sharing invoice duties, the HP LaserJet Pro 3001dw pairs up to 35 pages per minute with Wi-Fi, Ethernet, Bluetooth, and mobile printing support. That gives it a more flexible placement and connection mix than the USB-only Brother HL-L2320D, while automatic two-sided printing helps when invoices or account records span multiple pages. HP Wolf Pro Security includes PIN/pull print authentication, which can help keep jobs at the device until a user releases them. This is a print-only model, so it cannot replace the scanning and copying offered by the HP MFP 3101sdw. Its other material tradeoff is cartridge compatibility: it blocks third-party cartridges using non-HP chips or circuitry, and firmware updates may add restrictions. It suits connected teams willing to stay within that cartridge system.

   Pros:

   • Wi-Fi, Ethernet, and Bluetooth connectivity
   • Automatic two-sided printing
   • Up to 35 pages per minute
   • Wolf Pro Security includes PIN/pull print authentication

   Cons:

   • Print-only, with no listed scanning or copying
   • Blocks cartridges that lack HP chips or circuitry
   • Firmware updates may further restrict third-party cartridge use

   Best for: Teams of up to seven people that need shared wireless, wired, and mobile invoice printing

   Not ideal for: Businesses that need an all-in-one scanner or want freedom to use third-party cartridges

   • Print type:Black-and-white monochrome laser
   • Print speed:Up to 35 ppm, single-sided
   • Duplex printing:Automatic two-sided
   • Connectivity:Wi-Fi, Ethernet, Bluetooth
   • Security:HP Wolf Pro Security
   • Recommended users:Up to 7
   • Compatible platforms:Windows, Mac, AirPrint, Android, Chromebook
   Our verdict

   “I would choose the 3001dw for a small team sharing invoice printing across wireless and wired devices.”

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5. HP LaserJet Pro 4001dn Black & White Laser Printer

   

   Best Wired Printer for Busy Teams

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   If invoice printing is a shared, high-throughput job and the printer can sit on the office network, the HP LaserJet Pro 4001dn is the speed-focused choice here. It reaches up to 42 pages per minute, ahead of the HP LaserJet Pro 3001dw’s listed 35 ppm, and is intended for teams of up to ten people. Ethernet supports a wired office setup, while USB offers a direct connection; automatic duplexing helps with longer records. HP Wolf Pro Security adds a layer of device protection. The main compromise is connectivity: unlike the 3001dw, this model has no Wi-Fi, even though the supplied data lists mobile platform compatibility. It also restricts cartridge options to those with HP chips, so businesses that value toner choice should weigh that alongside the speed advantage.

   Pros:

   • Up to 42 pages per minute
   • Automatic two-sided printing
   • Ethernet and USB connections for wired setups
   • HP Wolf Pro Security

   Cons:

   • No wireless printing
   • Third-party cartridges without HP chips are blocked
   • Monochrome-only output cannot print color documents

   Best for: A busy office team of up to ten with Ethernet available and frequent invoice print jobs

   Not ideal for: Small or flexible workspaces that rely on Wi-Fi, or businesses seeking third-party cartridge compatibility

   • Print type:Black-and-white monochrome laser
   • Print speed:Up to 42 ppm
   • Duplex printing:Automatic two-sided
   • Connectivity:Ethernet, USB; no wireless
   • Security:HP Wolf Pro Security
   • Recommended users:Up to 10 people
   • Mobile printing compatibility:AirPrint, Android, Chromebook, Microsoft, Mac
   Our verdict

   “I would pick the 4001dn when a wired team needs faster invoice output and can work without Wi-Fi.”

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6. Brother HL-L6210DW Monochrome Duplex Wireless Laser Printer

   

   Best for High-Volume Invoice Runs

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   For a small business printing invoices in batches, the HL-L6210DW’s speed and paper capacity set it apart: it prints up to 50 pages per minute and holds 620 sheets across its two trays. Automatic duplexing can cut paper use for longer records, while Gigabit Ethernet and dual-band Wi-Fi give a shared office flexible ways to connect. Compared with the Brother HL-L2460DW, this model is better suited to a busier team that wants room to expand paper capacity; the HL-L2460DW takes up less space and handles lighter workloads. The tradeoff is that this is a print-only, monochrome machine, and reaching its maximum capacity or using high-yield toner means buying optional supplies. I’d choose it when invoice volume and fewer tray refills matter more than compact size.

   Pros:

   • Up to 50 pages per minute for large print batches
   • 620-sheet standard capacity, expandable to 1,660 sheets with optional trays
   • Automatic duplex printing for two-sided documents
   • Gigabit Ethernet, dual-band wireless, and mobile printing support

   Cons:

   • Prints in monochrome only and has no scan or copy functions
   • Optional trays and high-yield toner are separate purchases
   • Its high-volume capacity may be more printer than a low-volume office needs

   Best for: Small business teams that print large invoice batches and share a networked printer.

   Not ideal for: Sole proprietors who need scanning or color output, or have little room for a larger office printer.

   • Print technology:Monochrome laser
   • Print speed:Up to 50 pages per minute
   • Standard paper capacity:620 sheets: 520-sheet main tray and 100-sheet multipurpose tray
   • Maximum paper capacity:Up to 1,660 sheets with optional trays
   • Duplex printing:Automatic
   • Connectivity:Gigabit Ethernet and dual-band wireless
   • Included toner yield:3,000 pages
   • Warranty:One-year limited
   Our verdict

   “Choose the HL-L6210DW when invoice volume and expandable paper handling outweigh the need for scanning or a compact footprint.”

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7. Brother HL-L2405W Wireless Monochrome Laser Printer

   

   Best for Simple, Low-Volume Invoice Printing

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   The Brother HL-L2405W is a straightforward fit for a small office that needs to print invoices without paying for scanning or copying functions it won’t use. Its 250-sheet tray means less frequent paper loading than a very compact printer, and speeds up to 30 pages per minute are suited to routine invoice work. The Brother HL-L2460DW is the stronger choice for a team that needs automatic duplexing and Ethernet; the HL-L2405W keeps the setup simpler with dual-band Wi-Fi and USB, but one-sided printing is the only mode specified. A manual feed slot handles envelopes and specialty paper, which can help with occasional mailing tasks. This is a print-only, black-and-white option, so businesses that scan signed invoices or need two-sided output should look at an all-in-one or duplex model instead.

   Pros:

   • 250-sheet tray reduces interruptions for routine printing
   • Print speeds up to 30 pages per minute
   • Dual-band Wi-Fi and USB connectivity
   • Manual feed slot accommodates envelopes and specialty paper

   Cons:

   • Only one-sided printing is specified
   • Monochrome print-only design offers no scanning or copying
   • No Ethernet connection is listed for a shared wired office network

   Best for: A sole proprietor or home-based business that prints routine invoices and connects over Wi-Fi or USB.

   Not ideal for: Small teams that need automatic two-sided printing, Ethernet networking, or scanning and copying.

   • Print technology:Monochrome laser
   • Print speed:Up to 30 pages per minute
   • Paper tray capacity:250 sheets
   • Paper handling:Manual feed slot for envelopes and specialty paper
   • Connectivity:Dual-band wireless (2.4 GHz/5 GHz) and USB
   • Duplex printing:One-sided printing specified
   • Mobile printing:Brother Mobile Connect app
   • Warranty:One-year limited
   Our verdict

   “Pick the HL-L2405W for uncomplicated invoice printing over Wi-Fi or USB when duplexing and scanning are unnecessary.”

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8. Brother DCP-L2640DW Wireless Monochrome All-in-One Laser Printer

   

   Best for Invoice Records and Scanning

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   When invoice work includes scanning signed copies or making duplicate paperwork, the DCP-L2640DW offers more useful office functions than the print-only Brother HL-L6210DW. Its print, scan, and copy functions, 50-page automatic document feeder, and automatic duplex printing make it easier to handle stacks of paperwork while keeping the device compact. At up to 36 pages per minute, it also prints faster than the Canon imageCLASS MF273dw, which tops out at 30 pages per minute. The Canon is another multifunction alternative, while this Brother lists Wi-Fi, Ethernet, and USB for varied office setups. The limit is its 250-sheet tray, which is modest beside the HL-L6210DW’s 620-sheet standard capacity. It also prints in black and white only, so color invoices or branded materials need a separate device.

   Pros:

   • Prints, scans, and copies in one compact device
   • 50-page automatic document feeder supports multi-page scanning and copying
   • Automatic duplex printing helps reduce paper use
   • Wi-Fi, Ethernet, and USB provide flexible connections

   Cons:

   • 250-sheet tray needs more frequent refills than the HL-L6210DW’s standard capacity
   • Monochrome output cannot handle color invoices or branded materials
   • Replacement toner is required

   Best for: Small businesses that print invoices and regularly scan or copy signed paperwork and records.

   Not ideal for: High-volume offices that want a large standard paper supply, or businesses that need color output.

   • Functions:Print, scan, copy
   • Print technology:Monochrome laser
   • Print speed:Up to 36 pages per minute
   • Scan speed:Up to 23.6 ipm black / 7.9 ipm color
   • Automatic document feeder:50 pages
   • Paper tray capacity:250 sheets
   • Connectivity:Dual-band Wi-Fi, Ethernet, USB 2.0
   • Duplex printing:Automatic
   Our verdict

   “Choose the DCP-L2640DW if invoice handling includes scanning and copying as well as fast, automatic two-sided printing.”

   → See it on Amazon →

9. Brother HL-L2460DW Wireless Compact Monochrome Laser Printer with Duplex and Mobile Printing

   

   Best Compact Duplex Pick

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   For a small team printing invoices from a home office or shared desk, the HL-L2460DW combines automatic duplexing with a compact, print-only design. Its 250-sheet tray and manual feed slot cover routine paper loading and occasional envelopes, while dual-band Wi-Fi, Ethernet, and USB let it fit into different office setups. Compared with the Brother HL-L2405W, it adds automatic two-sided printing and Ethernet, making it the more capable choice for a shared team printer. The HL-L6210DW is a better match for much larger print runs, with higher speed and substantially more standard paper capacity, but it is less focused on a compact workspace. This Brother does not scan or copy, and it prints in black and white only. Its listed toner compatibility is Brother Genuine, so factor that supply requirement into ongoing use.

   Pros:

   • Automatic duplex printing for two-sided invoices and records
   • Dual-band Wi-Fi, Ethernet, and USB connectivity
   • 250-sheet tray plus manual feed for envelopes and specialty paper
   • Mobile printing support through Brother Mobile Connect

   Cons:

   • Prints in monochrome only and has no scanning or copying functions
   • 250-sheet capacity is smaller than the HL-L6210DW’s standard 620 sheets
   • Uses Brother Genuine TN830 or TN830XL toner

   Best for: A small team or home office that wants compact invoice printing, duplexing, and both wireless and wired connections.

   Not ideal for: Businesses that need scanning or copying, color output, or the paper capacity for sustained high-volume batches.

   • Print technology:Monochrome laser
   • Print speed:Up to 36 pages per minute
   • Paper capacity:250-sheet tray
   • Manual feed slot:Yes, for envelopes and specialty paper
   • Duplex printing:Automatic
   • Connectivity:Dual-band Wi-Fi, Ethernet, USB
   • Mobile printing:Brother Mobile Connect app; Works with Alexa
   • Toner compatibility:Brother Genuine TN830 / TN830XL
   Our verdict

   “Choose the HL-L2460DW when workspace, duplexing, and flexible connections matter more than scanning or high-volume paper capacity.”

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10. Canon imageCLASS MF273dw Monochrome Wireless Laser Printer

    

    Best for Quick Multifunction Jobs

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    The Canon imageCLASS MF273dw suits a small business that wants invoice printing plus occasional scanning and copying in one machine. Its automatic document feeder and two-sided printing reduce manual handling for routine paperwork, and a first print in about 5.3 seconds helps when jobs are short and time-sensitive. The Brother DCP-L2640DW is the faster option for larger batches at up to 36 pages per minute, while the Canon’s listed 30-page-per-minute speed is adequate for a lighter workload. Canon specifies wireless connectivity; the Brother also lists Ethernet and USB, which may better suit offices that need more connection choices. This Canon is monochrome only, and its toner is limited to the 071 family. It makes most sense when simple multifunction invoice tasks matter more than faster batch printing or a wider set of documented connections.

    Pros:

    • Print, copy, and scan functions in one device
    • Automatic document feeder helps process multi-page paperwork
    • Automatic two-sided printing
    • Approximately 5.3-second first print time for short jobs

    Cons:

    • 30-page-per-minute speed is lower than the Brother DCP-L2640DW’s 36 pages per minute
    • Only wireless connectivity is listed
    • Monochrome printing and Toner 071 family compatibility limit output and supply choices

    Best for: A small office that prints invoices and occasionally scans or copies multi-page paperwork over a wireless connection.

    Not ideal for: Teams that need Ethernet or USB connections, faster batch printing, or color output.

    • Print technology:Monochrome laser
    • Functions:Print, copy, scan
    • Print speed:Up to 30 ppm (black and white, Letter)
    • First print time:Approximately 5.3 seconds (Letter)
    • Connectivity:Wireless
    • Automatic document feeder:Yes
    • Two-sided printing:Automatic
    • Toner compatibility:Toner 071 / 071 High-Capacity
    • Warranty:One-year limited
    Our verdict

    “Choose the MF273dw for wireless invoice printing with convenient scanning and copying when your batches are modest.”

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11. HP LaserJet MFP M140w Wireless Black & White All-in-One Printer

    

    Best Compact Invoice Desk Pick

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    For a very small business that prints invoices in short runs and also needs to scan or copy paperwork, the HP LaserJet MFP M140w keeps the footprint small while combining three everyday functions. Its 21 ppm speed is adequate for a one-to-three-person team, though it is slower than the HP LaserJet MFP M235sdw and the Brother HL-L2480DW when a stack of invoices needs attention. Wireless printing and the HP Smart app suit owners who send jobs from phones or laptops, and ID card copying can simplify routine admin. The tradeoff is limited office capacity: there is no listed Ethernet or duplex printing, and HP’s cartridge restrictions can constrain toner choices. I’d choose it for space savings and simple paperwork, not for growing invoice volume or flexible supply sourcing.

    Pros:

    • Prints, scans, and copies in one compact device
    • Up to 21 ppm suits routine small invoice batches
    • Wireless printing and HP Smart app support mobile workflows
    • ID card copying places both sides on one sheet

    Cons:

    • No listed automatic duplex printing or Ethernet connectivity
    • HP cartridge chip restrictions can limit toner alternatives
    • Slower than the HP LaserJet MFP M235sdw and Brother HL-L2480DW

    Best for: Solo operators or two-person service businesses with limited desk space that print invoices occasionally and need basic scanning and copying.

    Not ideal for: Businesses printing frequent or large invoice batches, or owners who want Ethernet, automatic two-sided printing, or freedom to use third-party cartridges.

    • Print type:Black-and-white laser
    • Functions:Print, scan, copy
    • Print speed:Up to 21 ppm
    • Connectivity:Wireless
    • Recommended users:1–3 people
    • Compatible devices:Microsoft, Mac, AirPrint, Android, Chromebook
    Our verdict

    “Choose the M140w if a tiny office needs wireless invoice printing plus scanning and copying, and can accept modest speed and cartridge flexibility.”

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12. Canon imageCLASS LBP6030w Monochrome Wireless Compact Laser Printer

    

    Best Simple Print-Only Pick

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    The Canon imageCLASS LBP6030w is the straightforward choice when invoices are the only paper task the printer needs to handle. Its 150-sheet tray and wireless printing cover a home office’s routine paperwork, while the compact 11-pound body is easier to place than the more capable Brother HL-L2480DW. At up to 19 ppm, it can keep everyday jobs moving, but it gives up scanning, copying, and automatic duplex printing. That means a business needing to digitize signed invoices or copy receipts will need separate equipment, and two-sided paperwork takes manual effort. Canon specifies Toner 125 with a 1,600-page yield, which gives buyers a concrete supply reference. I’d favor this model over an all-in-one only when simplicity and a small footprint matter more than workflow flexibility.

    Pros:

    • Compact 11-pound print-only design
    • Wireless printing from compatible mobile devices
    • 150-sheet paper capacity for routine office use
    • Under 2 watts in Energy Saver mode

    Cons:

    • Print-only; no scanning or copying
    • No automatic duplex printing is listed
    • Up to 19 ppm is slower than the multifunction Brother HL-L2480DW

    Best for: A home-based bookkeeper or solo seller who prints invoices wirelessly and already has a separate scanner or copier.

    Not ideal for: Small teams that need to scan receipts, copy documents, print invoices on both sides automatically, or handle larger jobs at higher speed.

    • Printer type:Monochrome laser
    • Print speed:Up to 19 ppm
    • Paper capacity:150 sheets
    • Toner:Canon Genuine Toner 125, 1,600-page yield
    • Print resolution:600 × 600 dpi; up to 2400 × 600 effective
    • Connectivity:Wireless
    • Weight:11 lb
    • Dimensions:9.8 × 14.3 × 7.8 in (D × W × H)
    • Energy Saver consumption:Under 2 watts
    Our verdict

    “Pick the LBP6030w for compact wireless invoice printing when separate scanning and copying equipment is already available.”

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13. HP LaserJet MFP M235sdw All-in-One Wireless Monochrome Laser Printer

    

    Best for Connected Small Teams

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    For a small office where invoices arrive through several devices and sometimes need to be scanned or copied, the HP LaserJet MFP M235sdw offers a stronger shared-work setup than the compact HP LaserJet MFP M140w. It prints up to 28 ppm, supports automatic duplexing, and provides Wi-Fi, Ethernet, and USB, so a team can choose a dependable wired connection or print from mobile devices. Its automatic document feeder also helps with multi-page paperwork, although it is a larger, 21-pound machine than the M140w. The listed copy speed is 14 ppm, so copying is not as quick as printing. This is a good fit when invoice workflows include scanning and shared access; businesses focused on maximum listed print speed can look to the Brother HL-L2480DW or KYOCERA ECOSYS PA3500wx instead.

    Pros:

    • Up to 28 ppm with automatic duplex printing
    • Wi-Fi, Ethernet, and USB provide flexible office connections
    • Automatic document feeder supports multi-page scanning and copying
    • Built-in security features and Auto-On/Auto-Off technology

    Cons:

    • At 21 lb, it is less compact than the HP LaserJet MFP M140w
    • Monochrome output cannot handle color invoice materials
    • Copy speed is listed at 14 ppm, below its print speed

    Best for: A two-to-five-person office that shares invoice printing across wired and wireless devices and regularly scans or copies paperwork.

    Not ideal for: A solo operator with very little desk space, or an office that prioritizes the highest listed print speed over scanning and connectivity options.

    • Printer type:Monochrome laser all-in-one
    • Functions:Print, scan, copy
    • Print speed:Up to 28 ppm single-sided
    • Copy speed:14 ppm
    • Connectivity:Dual-band Wi-Fi, Ethernet, USB 2.0
    • Scanner:Automatic document feeder
    • Duplex printing:Yes
    • Weight:21 lb
    • Warranty:One-year limited
    Our verdict

    “Choose the M235sdw when a small team needs a connected, duplex-capable invoice printer with an automatic document feeder.”

    → See it on Amazon →

14. Brother HL-L2480DW Wireless Monochrome All-in-One Laser Printer

    

    Best Overall for Invoice Workflows

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    The Brother HL-L2480DW makes the strongest all-around case here for a small business that prints invoices regularly and wants scanning and copying close at hand. Its 36 ppm print speed is higher than the HP LaserJet MFP M235sdw’s 28 ppm, and the 250-sheet tray means fewer interruptions to reload paper. Automatic duplex printing can reduce paper use for longer documents, while Wi-Fi, Ethernet, and USB give a small team several ways to connect. The touchscreen also simplifies common printer tasks. Its flatbed scanner is useful for individual pages, but the provided product data does not list an automatic document feeder, so multi-page scanning may take more handling than with the HP M235sdw. The manual feed slot accepts envelopes and specialty stock, though feeding those jobs takes extra attention. For invoice volume and day-to-day flexibility, it leads this group.

    Pros:

    • Up to 36 ppm for faster invoice batches
    • 250-sheet tray reduces paper reload interruptions
    • Automatic duplex printing supports two-sided documents
    • Wi-Fi, Ethernet, USB, and touchscreen controls

    Cons:

    • Monochrome printing only
    • Manual feed slot requires extra handling for envelopes and specialty paper
    • Product data lists flatbed scanning but no automatic document feeder

    Best for: A small office that prints recurring invoice batches, wants automatic two-sided output, and also needs occasional scanning and copying.

    Not ideal for: Teams that frequently scan multi-page invoice packets and want an automatic document feeder, or businesses that need color output.

    • Functions:Print, scan, copy
    • Print type:Monochrome laser
    • Print speed:Up to 36 ppm
    • Connectivity:Dual-band Wi-Fi (2.4 GHz/5 GHz), Ethernet, USB
    • Automatic duplex printing:Yes
    • Paper tray capacity:250 sheets
    • Display:2.7-inch touchscreen
    • Paper handling:Manual feed slot for envelopes and specialty paper
    • Compatible toner:Brother TN830 or TN830XL
    Our verdict

    “The HL-L2480DW is the best fit for small offices that want fast, high-capacity invoice printing with duplexing and basic multifunction features.”

    → See it on Amazon →

15. KYOCERA ECOSYS PA3500wx Monochrome Laser Printer

    

    Best for High-Speed Print-Only Work

    View on Amazon

    When invoice printing volume is the main concern and scanning or copying happens elsewhere, the KYOCERA ECOSYS PA3500wx offers the highest listed speed in this batch: up to 37 ppm. That edges out the multifunction Brother HL-L2480DW on rated print speed, while avoiding features an office may not need in its primary print station. Standard wireless connectivity supports a simple shared setup, and the five-line LCD with hard keys provides direct control at the device. The tradeoff is clear: the supplied product data does not specify paper capacity, duplex printing, or scanning, so buyers cannot judge those invoice workflow details from these specs. For a team that needs an all-in-one, the Brother has more documented functionality; I’d shortlist the Kyocera when fast monochrome output is the priority and the missing workflow details are confirmed separately.

    Pros:

    • Highest listed print speed in this batch at up to 37 ppm
    • Standard wireless connectivity
    • Five-line LCD and hard-key control panel
    • Dedicated monochrome output suits text-heavy invoices

    Cons:

    • No scanning or copying functions are listed
    • Provided data does not specify paper capacity or duplex printing
    • Monochrome output cannot print color forms or materials

    Best for: A small business with a separate scanner or copier that needs a dedicated wireless printer for frequent invoice batches.

    Not ideal for: Buyers who need one device for printing, scanning, and copying, or who require confirmed duplex and paper-tray specifications before choosing.

    • Brand:KYOCERA
    • Model:ECOSYS PA3500wx
    • Printer type:Monochrome laser
    • Print speed:Up to 37 ppm
    • Display:5-line LCD with hard-key control panel
    • Connectivity:Standard wireless
    Our verdict

    “Choose the ECOSYS PA3500wx for high-speed wireless invoice printing when separate equipment handles scanning and copying.”

    → See it on Amazon →

How We Picked

I ranked these printers around the job implied by the search: producing readable monochrome invoices for a small business. I gave weight to duplex capability, wireless or wired connectivity, all-in-one functions, and whether the model’s stated positioning suits light, regular, or higher-volume work. I also considered setup simplicity, footprint, and how much flexibility the printer offers for scanning, copying, or placing it away from a desk. Invoice printing rarely needs color or photo features, so those did not drive the order.

The higher positions go to models that combine practical invoice handling with capabilities useful to a working office. That puts the Brother HL-L6210DW ahead for sustained printing, while the Brother DCP-L2640DW and Canon MF273dw rise for businesses that process paper records alongside print jobs. More basic or compact models rank well for narrower needs, but sit lower when they omit wireless access, scanning, or capacity-oriented positioning. The list includes different classes of printer, so the best choice depends on workload and document flow rather than one feature alone.

Factors to Consider When Choosing Monochrome Laser Printer For Small Business Invoices

Before choosing, map the printer to the paperwork that passes through your business. Invoice volume matters, but so do whether you print on both sides, scan documents back into accounting software, and share the printer across multiple workstations.

Estimate Your Real Invoice Volume

Count invoices together with packing slips, statements, remittance copies, and internal forms; a business that prints a small number of invoices may still run frequent batches. Avoid choosing from a single busy week, since a short seasonal spike can make a compact printer seem inadequate. At the same time, buying for a hypothetical future workload can add size and complexity that sit unused. Look for the manufacturer’s recommended duty information and supply options before deciding, since a headline maximum can describe a ceiling rather than a comfortable routine. If several employees print throughout the day, prioritize a model positioned for regular office work. For occasional billing, a simpler printer may be easier to place and maintain.

Decide Whether You Need Scanning and Copying

An all-in-one can save time when invoices arrive as paper, signed forms need filing, or supplier documents must be copied. It also adds another function to set up and keep available, so it may be excess hardware if every record starts and stays digital. Think through the whole document path: printing an invoice, receiving a signed copy, and saving that copy to the right customer file. A flatbed scanner can handle individual pages, while an automatic document feeder helps with stacks; check the exact model configuration rather than assuming every all-in-one includes the same workflow tools. Businesses already using a dedicated scanner should compare the printer-only options instead. The right choice depends on whether scanning is a recurring task or an occasional exception.

Treat Duplex Printing as a Workflow Choice

Automatic duplex printing can reduce paper use for multi-page invoices and statements, and it avoids asking staff to flip pages manually. For a one-page invoice, duplex capability does not change the output, so its value depends on the rest of the documents you print. Before enabling two-sided defaults, check that customers and accounting systems can handle the format you plan to send. Some businesses keep customer-facing invoices single-sided while printing internal reports on both sides. That split can be managed through print settings or saved presets. Consider how often staff would need to change those settings, since a feature that is awkward to use can go unused.

Choose Connectivity Around Your Office

A USB connection can suit one dedicated billing computer, while Ethernet is useful when a printer stays in a shared office location. Wi-Fi gives more placement freedom and can make printing from several devices easier, but it depends on a stable network and sensible access controls. Check whether the model supports the operating systems and mobile printing methods your staff already use. A wireless printer still needs a dependable setup process, and a weak signal can interrupt office routines. For a shared workgroup, a wired network connection may be more predictable than relying on each computer to find the printer directly. Match connection options to where invoices are created and who needs to print them.

Compare Supply Costs and Maintenance Before Buying

The purchase decision should include the toner and any drum or maintenance parts the printer may use over time. Check cartridge yield information against your actual monthly pages, but treat published yields as estimates because coverage and print habits affect results. A very compact model can be convenient yet require more frequent supply changes if its cartridges are smaller. Ask who will monitor toner levels and keep a spare available, especially if invoicing cannot wait for a delivery. Businesses with heavier use should look at the full supply system and replacement steps, not just the initial cartridge. A printer that is easy for staff to maintain can be a better fit than one with capabilities the office rarely uses.

Make Room for the Printer and Its Paper

Measure the intended shelf or desk, including space to open trays, reach the paper path, and load supplies. Compact models such as the Canon LBP6030w are easier to place in a tight office, while larger workgroup-oriented machines need a more deliberate home. Also check how much paper the tray holds and whether the printer can accept the stock your invoices use. A printer with a small footprint can still become inconvenient if staff must refill it during every batch. Keep it somewhere accessible to the people who handle billing, but not in a spot where paper dust, spills, or routine traffic can cause trouble. Placement affects everyday use as much as the dimensions on a product page.

Frequently Asked Questions

Should I choose an all-in-one if my invoices are created and stored digitally?

Choose an all-in-one if your business still scans signed invoices, supplier paperwork, or paper receipts often enough to justify the extra function. If all records arrive digitally and your invoices are sent electronically, a printer-only model can keep the setup simpler. Consider who handles paper exceptions and how often they occur rather than assuming scanning will be useful someday. If you already own a reliable scanner, a second one in the printer may add little value. The Brother DCP-L2640DW and Canon MF273dw suit a paper-heavy workflow better than a print-only setup.

Is automatic duplex printing useful if most invoices are one page?

It may still help if you also print statements, terms, reports, or multi-page customer records. For invoices that are nearly always one page, duplex printing will not reduce paper for that core task. It can also be useful for internal documents while leaving customer copies single-sided through a saved print setting. Think about how many non-invoice pages your office prints before treating duplex as a deciding feature. Several models in this roundup offer it, so it need not require choosing the largest printer.

When does a small business need a workgroup-oriented printer?

A workgroup-oriented model makes sense when several staff members share the printer or invoices and related paperwork come in regular batches. It can be a poor fit for a single user with light monthly output, especially if footprint and straightforward setup matter more. Compare your normal workload with the printer’s stated duty guidance and paper handling details. Do not size the purchase around a rare peak unless delays during that peak would disrupt billing. The Brother HL-L6210DW and KYOCERA ECOSYS PA3500wx are positioned for more demanding office use than the compact choices.

Should I connect an invoice printer by Wi-Fi, USB, or Ethernet?

USB is a sensible match for one computer dedicated to billing, while Ethernet can serve a shared printer in a fixed office location. Wi-Fi is more flexible when staff print from several devices or the printer cannot sit near a network jack. The best connection is the one your office can support reliably, since a printer that regularly drops offline slows invoice processing. Check device and operating-system support before choosing based on mobile printing claims. For an office with a dependable wired network, Ethernet can reduce reliance on wireless coverage.

What should I check before relying on a monochrome printer for customer invoices?

Confirm that black text remains legible at the font sizes used in your invoice template and that the printer supports the paper size and stock your business sends. Print a sample with fine totals, account references, and any barcodes or payment instructions. Monochrome output suits invoices that communicate through text and simple black marks, but it cannot reproduce color-coded fields as intended. Check how the accounting software sends print jobs and whether the printer’s drivers work with your office devices. A successful sample from the actual billing workflow is more useful than assuming every laser printer behaves identically.

Conclusion

For regular shared invoice batches, I’d choose the Brother HL-L6210DW as best overall; its business-oriented positioning makes it the strongest fit here for sustained work. The Brother HL-L2320D is my value pick for a buyer who wants straightforward duplex printing from a wired setup. Beginners who want a simple wireless printer can start with the Brother HL-L2405W, while the Brother DCP-L2640DW is my choice for a small office that also scans and copies paperwork. If you need a more premium, office-focused machine, consider the KYOCERA ECOSYS PA3500wx; if desk space is the priority, the Canon imageCLASS LBP6030w is the compact option. Match the printer to the pages and processes you handle every week, and the shortlist becomes much easier to choose from.